Handover Photo & Damage Checklist (Georgia Rentals with 100% Casco): What to Check Before You Leave the Pickup Point

Spend the first 10–15 minutes taking handover damage photos for 100% Casco before you leave the pickup point. Use wide shots plus close-ups, photograph documents, and report any pre-existing damage immediately so a future claim is easier to verify.

What you need before handover (2-minute setup)

Before the keys are handed over in Tbilisi, Batumi, Kutaisi, or during airport pickup, set up your phone and booking details so the handover inspection is fast and complete.

Your quick setup checklist

• Phone with at least 30% battery.
• Camera lens wiped clean.
• Flash turned on only when needed; natural light is better when available.
• Location services enabled, if you want photos to save location metadata.
• Booking confirmation available offline.
• Driver’s license and ID ready.
• Rental contract ready to review.
• Messaging app or email ready for pre-existing damage reporting.
• A simple note format ready: location of mark, side of car, severity, and photo number.

If you rent with WeRent, the car comes with 100% Casco insurance included, a zero deposit policy, 24/7 support and assistance, and delivery to your chosen pickup point. The point of this checklist is not to slow down your trip. It is to create clean 100% Casco claim evidence while the car is still at handover.

What should I check during handover for future Casco claims?

Check the complete exterior, wheels, tires, visible lower body zones, glass, lights, mirrors, sensors, cabin, trunk, fuel or charge level if relevant, mileage, accessories, and the rental documents. For each visible mark, take one wide shot that proves where it is on the vehicle and one close-up photo that shows the actual scratch, dent, chip, or scuff.

The most useful car rental handover checklist Georgia process is simple: inspect in the same order every time, photograph consistently, report immediately, and save everything in one folder.

Step 1: Do a full walkaround in a fixed order (so nothing gets missed)

Time: 2 minutesCost: €0

Start at the front-left corner of the car and move clockwise. A fixed order prevents random checking, which is how small marks get missed.

Walkaround order

1. Front bumper, grille, headlights, and hood.
2. Front-left fender, front-left wheel and tire, and driver-side door area.
3. Left-side doors, handles, lower panels, and side mirror.
4. Rear-left panel, taillights, rear bumper, and trunk area.
5. Rear-right panel, taillights, rear bumper edge.
6. Right-side doors, handles, lower panels, and side mirrors.
7. Front-right fender, front-right wheel and tire.
8. Windshield, roof edge, visible roof areas, and glass.
9. Interior, dashboard, seats, trunk, carpets, and accessories.

Do not start inside the cabin. Exterior damage is easier to document before the car is moved, especially when lighting and parking position are still exactly as they were at handover.

Use a repeatable photo pattern

For each side of the vehicle, take:

• One full-side wide shot.
• One angled front or rear wide shot.
• Close photos of scratches and dents.
• One context photo with a nearby reference point, such as a door handle, fuel cap, wheel arch, headlight, or taillight.

The wide photo proves location. The close photo proves condition. The context photo links the two.

Step 2: Capture the “evidence set” for every mark (wide, close, and context)

Time: 3–4 minutes, depending on visible marksCost: €0

For every scratch, dent, paint chip, cracked plastic piece, stained area, or scuffed bumper, capture a three-part evidence set.

What photos are worth taking at pickup (wide vs close-up)?

At pickup, take both wide and close images. A wide shot shows which panel the issue is on; a close-up photo shows the detail of the damage. If you only take a close-up, the image may not prove where the mark was. If you only take a wide shot, the actual damage may be too small to assess.

Photo type	What it proves	How to take it	Common mistake
Wide shot	Vehicle side and exact panel area	Stand 2–4 meters back; include the full side or corner	Standing too close
Close-up photo	Size, depth, and shape of the mark	Fill the frame with the scratch, dent, or scuff	No reference point
Context photo	Location relative to a fixed part	Include damage plus door handle, light, wheel arch, or trim	Photographing only blank paint
Angle photo	Whether a dent catches light	Shoot from a low or side angle	Using only one straight-on image

How do I photograph scratches, dents, and scuffs so they’re usable later?

To make photos of scratches and dents usable later, capture the same mark from at least two distances and one angle:

1. Wide shot: show the full door, bumper, fender, or panel.
2. Close-up photo: show the scratch, dent, chip, or scuff clearly.
3. Angled shot: move slightly left or right so dents and uneven paint catch light.
4. Reference shot: include a fixed reference point, such as a door handle, wheel arch, headlight, taillight, or fuel cap.
5. Note severity: write “light surface scratch,” “deep scratch,” “dent visible in reflection,” “paint chip,” or “plastic scuff.”

Avoid zooming too much. It is better to step closer than to use digital zoom, because zoom can reduce detail.

Log each mark in one line

Use a simple format in your notes:

• “Front bumper, right side, low plastic scuff, visible in angled photo.”
• “Left rear door, 4 cm surface scratch below handle, close-up taken.”
• “Rear bumper center, small paint chip near trunk line.”
• “Right front wheel arch, scuff on edge, wide and close photos saved.”

This helps if you later need to explain what was already present during the pickup point inspection.

Step 3: Photograph wheels, tires, and wheel arches like claim adjusters do

Time: 2 minutesCost: €0

Yes, you need to check wheels and tires during pickup inspection. Wheel damage is easy to miss during a quick handover, especially after a flight or when collecting a car in a busy city location.

Do I need to check wheels and tires during pickup inspection?

Yes. Photograph every wheel and tire before leaving the pickup point. Include the rim face, tire sidewall, tread area you can see, and nearby wheel arch. This is especially important if your route includes mountain roads, gravel access roads, or off-road-style travel in Georgia.

Tire and wheel arch photos to take

For each corner of the car, take:

• One full photo of the wheel and tire.
• One close-up of any rim scratch or curb mark.
• One close-up of any sidewall cut, bulge, crack, or unusual wear.
• One photo looking into the wheel arch.
• One photo of lower bumper edges near that wheel.

Use the phrase “tire and wheel arch photos” in your own notes if you want the folder to be searchable later. If there is existing rim rash, photograph it clearly before driving.

What to look for

Check for:

• Rim scratches.
• Missing wheel caps or damaged center caps.
• Cuts or bubbles in tire sidewalls.
• Uneven tire wear visible at the edge.
• Nails or foreign objects visible in the tread.
• Loose plastic liner in the wheel arch.
• Scrapes under the front bumper near the wheel.

You do not need to crawl under the car or put yourself in traffic. Only inspect what is safely visible from a standing or crouched position.

Step 4: Check glass, lights, mirrors, and sensors (and document each issue)

Time: 1–2 minutesCost: €0

Glass and lighting issues can be hard to see in one photo, so check them from more than one angle.

Windshield and glass

Inspect the windshield for:

• Chips.
• Cracks.
• Wiper scratches.
• Star-shaped impact marks.
• Damage near the edges.

For chips, take one photo from outside and one from inside if the mark is visible from both sides. If the windshield reflects the sky or buildings, shift your angle until the chip is clear.

Headlights, taillights, and indicators

Check headlights and taillights for:

• Cracked lenses.
• Fogging or moisture inside the unit.
• Scratched plastic.
• Broken clips or loose edges.
• Non-working bulbs if lights are tested during handover.

Take a wide shot of the front and rear of the vehicle, then close photos of any light damage.

Side mirrors and sensors

Inspect side mirrors for:

• Scratched mirror caps.
• Cracked glass.
• Loose mirror housing.
• Scuffed edges.

If the car has parking sensors or cameras, photograph any visible marks around bumpers, camera lenses, and sensor circles. A tiny bumper mark near a sensor should be documented with a close-up and a wider bumper shot.

Step 5: Inspect underbody-related zones you can still see safely

Time: 1 minuteCost: €0

You are not expected to perform a mechanical inspection at handover. The goal is to record visible lower-body areas that often collect scuffs.

Areas to check without unsafe crawling

Look at:

• Front bumper lower lip.
• Rear bumper lower edge.
• Side sills below the doors.
• Lower plastic trim.
• Visible splash guards.
• Exhaust tip area.
• Lower corners near each wheel arch.

Use your phone low to the ground only if it is safe and the car is parked securely. Do not step into traffic or lie under the vehicle.

Why this matters in Georgia

Georgia routes can include steep hotel entrances, gravel parking areas, rural roads, and mountain access roads. Even if you plan only city driving in Tbilisi, Batumi, or Kutaisi, lower bumper and sill scuffs are worth documenting before departure.

Step 6: Record inside the cabin (seats, dashboard, trunk, carpets)

Time: 1–2 minutesCost: €0

After the outside is complete, record the cabin. Interior photos are useful because stains, burns, broken trim, missing accessories, or dashboard warnings can otherwise be hard to date.

Cabin checklist

Photograph:

• Front seats.
• Rear seats.
• Dashboard.
• Steering wheel and controls.
• Center console.
• Door cards.
• Floor mats and carpets.
• Trunk.
• Spare wheel area or repair kit area, if shown during handover.
• Child seat or extra equipment, if included.

Take a clear dashboard photo with the ignition on if possible, so the mileage and any warning lights are visible. If a warning light appears during handover, ask the staff member or support contact before leaving.

Trunk and equipment

Open the trunk and check for:

• Existing stains or torn lining.
• Missing parcel shelf, if applicable.
• Spare tire or repair kit, if applicable.
• Jack and tools, if provided.
• Emergency equipment, if provided.
• Cargo-area scuffs.

Take one wide trunk photo and close photos of any visible marks.

Step 7: Document the exact handover paperwork (photos + screenshots)

Time: 1–2 minutesCost: €0

Your car photos show condition. Your paperwork photos show time, identity, terms, and what was acknowledged at pickup.

Which documents should I photograph or save at handover?

Save or photograph the rental contract, handover sheet if used, booking confirmation, insurance confirmation or Casco inclusion note, pickup time, pickup point, vehicle registration details if provided, fuel or charge level, mileage, and any messages confirming pre-existing damage. A rental agreement documents photo should be sharp enough that names, dates, car plate number, and signatures are readable.

For a WeRent rental, make sure your saved records reflect the key rental details: 100% Casco insurance, zero deposit policy, rental dates, pickup point, and return plan.

Document photo checklist

Photograph or screenshot:

• Rental contract.
• Booking confirmation.
• Pickup location confirmation.
• Vehicle plate number.
• Mileage at pickup.
• Fuel or charge level at pickup, if applicable.
• Insurance details showing 100% Casco insurance included.
• Any handover notes listing existing damage.
• Messages sent to support about pre-existing marks.
• Photos acknowledged by staff or support, if confirmation is given.

Make sure document images are not blurry. Retake them if text cannot be read.

Step 8: Report pre-existing damage immediately (what to say + how to show it)

Time: 1–3 minutesCost: €0

Pre-existing damage reporting should happen before you drive away. Do not wait until later in the day, after a hotel check-in, or after the first fuel stop.

When should I report pre-existing damage (immediately or later)?

Report pre-existing damage immediately at handover, before leaving the pickup point. Immediate reporting gives the clearest timeline: the vehicle was still at the pickup location, the keys had just been handed over, and the photos show the condition before your trip began.

What to say

Use short, specific wording:

“During handover inspection at [pickup point], I noticed pre-existing marks on the vehicle. I am sending wide and close photos now before departure.”

Then list the marks:

• “Front bumper lower right: plastic scuff.”
• “Left rear door: surface scratch below handle.”
• “Right rear wheel arch: small scrape.”
• “Windshield: small chip on passenger side.”

Attach the wide shot first, then the close-up photo. This makes the location clear before the detail photo is reviewed.

How to show it clearly

For each issue you report, send:

1. One wide shot of the whole panel or side.
2. One close-up photo of the mark.
3. One context photo with a reference point.
4. One short note naming the part of the car.

If you rent through WeRent, use the communication method provided for your booking and keep the confirmation in the same folder as the photos.

Step 9: Save your evidence so it’s claim-ready later (naming + backups)

Time: 1–2 minutesCost: €0, unless you use paid cloud storage

Good photos are only useful if you can find them later. Save them while the handover is fresh.

Folder naming

Use a folder name like:

Georgia rental pickup - Tbilisi - 2026-05-14 - plate ABC123

Or:

Kutaisi airport pickup - handover photos - plate ABC123

This makes Tbilisi Batumi Kutaisi handover records easy to separate if you rent more than once in Georgia.

File naming, if you have time

You do not need to rename every photo at the pickup point, but the best names include:

• Date.
• Vehicle plate.
• Car side or area.
• Damage type.

Examples:

• 2026-05-14_front-bumper_right-scuff_wide.jpg
• 2026-05-14_front-bumper_right-scuff_close.jpg
• 2026-05-14_rental-contract_photo.jpg
• 2026-05-14_dashboard_mileage.jpg

Backup method

Use at least two storage places:

• Phone gallery.
• Cloud folder.
• Email to yourself.
• Messaging thread with rental support.
• Offline folder if you will be in mountain areas with weak signal.

Do not delete handover photos until after the rental is closed and any final checks are complete.

What areas do people forget during car rental handover?

People usually remember doors and bumpers. They often forget small but important areas that matter during damage assessment.

Commonly missed areas

• Lower front bumper lip.
• Rear bumper loading edge near the trunk.
• Wheel arch edges.
• Tire sidewalls.
• Rim edges.
• Side mirrors.
• Windshield chips near the black border.
• Headlights and taillights corners.
• Door sills.
• Roof edge above the windshield.
• Dashboard warning lights.
• Trunk lining.
• Floor mats and carpets.
• Parking sensors and camera lenses.

Quick forgotten-area sweep

Before you accept the keys, do one last 60-second sweep:

1. Look low: bumpers, sills, tires.
2. Look high: windshield edge, roof edge, mirror caps.
3. Open: doors, trunk, fuel cap if relevant.
4. Turn on: dashboard and lights if the handover includes a function check.

How can I avoid delays if an issue isn’t visible in one photo?

If a mark is difficult to see, take several photos from different distances and angles. Claims can be delayed when an image shows damage but not location, or location but not detail.

Use the four-photo rule for unclear damage

For unclear dents, glass chips, reflective scratches, or dark plastic scuffs, take:

1. A wide shot of the entire side or bumper.
2. A mid-range shot showing the panel and nearby reference point.
3. A close-up photo of the mark.
4. An angled photo that catches the light differently.

If the issue still does not appear clearly, make a short video. Move slowly from the wide view toward the mark, then hold the camera still for two seconds. Do not rely only on video; still photos are easier to review and compare.

Add a written note

A short written note helps when the camera struggles with reflection:

• “Dent visible only from rear angle, left front door, under handle.”
• “Windshield chip visible from inside, passenger side lower area.”
• “Black plastic scuff on rear bumper, right corner, low position.”

This connects your evidence to the exact area of the vehicle.

Quick timeline: how long each step takes in real life (10–15 minutes total)

A careful pickup point inspection does not need to take half an hour. Most renters can finish in 10–15 minutes if the phone is ready.

Handover task	Realistic time	Main output
Setup phone, documents, and notes	2 minutes	Camera ready, booking open
Fixed-order exterior walkaround	2 minutes	Full-car overview photos
Mark-by-mark evidence set	3–4 minutes	Wide, close, context photos
Wheels, tires, and wheel arches	2 minutes	Four-corner tire record
Glass, lights, mirrors, sensors	1–2 minutes	Clear photos of fragile parts
Visible lower-body zones	1 minute	Lower bumper and sill record
Cabin, dashboard, trunk	1–2 minutes	Interior and mileage record
Rental paperwork and screenshots	1–2 minutes	Contract and handover proof
Report pre-existing damage	1–3 minutes	Timestamped message before departure
Save and back up	1–2 minutes	Claim-ready folder

How long should the handover evidence process take in Georgia?

In Georgia, a practical handover evidence process should take about 10–15 minutes for a normal rental car. If the car has many visible marks, the process may take longer, but it is still better to document everything before leaving than to reconstruct details later.

This timing works for city pickup in Tbilisi, Batumi, or Kutaisi, and for airport pickup when you want to leave quickly but still protect your records.

Final handover checklist before you drive away

Use this final checklist at the vehicle, not later.

Exterior

• Full front, rear, left, and right wide shot.
• Close-up photo for every scratch, dent, chip, and scuff.
• Context photo for every mark.
• Headlights and taillights checked.
• Side mirrors checked.
• Windshield checked from more than one angle.
• Lower bumper and sill areas checked.

Wheels and lower areas

• Each wheel and tire photographed.
• Each wheel arch checked.
• Rim scratches documented.
• Tire sidewall condition recorded.
• Visible underbody-related zones checked safely.

Interior

• Seats photographed.
• Dashboard photographed with mileage if possible.
• Trunk photographed.
• Carpets and mats checked.
• Extra equipment checked.

Documents and reporting

• Rental contract photographed.
• Booking confirmation saved.
• Pickup point and time saved.
• Mileage and fuel or charge level recorded.
• 100% Casco insurance details saved.
• Pre-existing marks reported before departure.
• Evidence backed up.

FAQ

What should I check during handover for future Casco claims?

Check the full exterior, wheels, tires, wheel arches, glass, lights, mirrors, visible lower-body zones, cabin, dashboard, trunk, mileage, fuel or charge level, and rental contract. For every mark, take a wide shot, close-up photo, and context photo before leaving the pickup point.

What photos are worth taking at pickup?

The most useful pickup photos are full-side wide shots, close-ups of damage, context photos with fixed reference points, dashboard mileage photos, trunk and cabin photos, and clear images of the rental documents. Wide shots prove where the mark is; close-ups prove what the mark looks like.

When should I report pre-existing damage?

Report it immediately during handover, before you drive away. Send the photos and a short description while the car is still at the pickup point, because that creates the cleanest timeline for future review.

Do I need wheel and tire photos if I have 100% Casco insurance?

Yes. 100% Casco insurance helps with covered damage, but clear tire, wheel, and wheel arch photos make the condition at pickup easier to verify. Insurance is stronger when the evidence is clear.

How long does the handover evidence process take?

Plan for 10–15 minutes. A fast inspection may take less, but a proper evidence set includes exterior, wheels, glass, cabin, documents, and immediate reporting of pre-existing damage.